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UltraTax CS backup instructions for data conversion

SOLVEDby IntuitProConnect Tax20Updated February 09, 2022

Before you start

  • Calculate all client files in your original program.
  • Remove any locks.
  • Remove any passwords
  • If you use UltraTax Fixed Asset CS, be sure that you can open the Fixed Asset software and view the client asset data at the computer where you'll be performing the backup, otherwise the asset data may not be included with the backup.
  • Individual (1040)
  • Partnership (1065)
  • Corporation (1120)
  • S-Corporation (1120S)
  1. Create a new folder on your C: drive named ConversionData before you begin the backup process.
    • For example, C:\ConversionData.
  2. Open the C:\ConversionData folder.
  3. Create a subfolder for each tax type you need to submit for data conversion. The tiles need to be formatted as follows:
    • 1040
    • 1065
    • 1120
    • 1120S
  4. Open UltraTax.
  5. Complete the following steps for each tax type you're submitting:
    1. From the File menu, click Backup...
    2. In the Backup window, clear the box for Exclude clients unchanged since their last backup in the lower-left corner.
    3. If you're backing up 1040 or 1065 clients:
      • Select Only One tax type under the Focus section (1040 or 1065).
      • Press and hold Ctrl on your keyboard and click on each client you want, then click Select (or Select All to select all clients).
    4. If you're backup up 1120 or 1120S clients:
      • Select only 1120 under the Focus section.
      • In the list of clients, click the Entity column heading to sort the clients by entity.
      • Select only one group of clients to backup by clicking on the first client of that tax type and then holding Shift while clicking on the last client of that tax type.
      • Click on Select to select them for backup.
    5. Click Modify Backup Location.
    6. In the Modify Location window, set your target folder to C:\ConversionData\XXXX.
      • XXXX represents the tax type you're backing up.
    7. Click OK.
    8. Make sure Encrypt client backup isn't checked.
    9. Click Backup to begin the backup process.
  6. Repeat steps 6-14 for each additional tax type you are converting.
  7. An additional file is also needed from the data folder. Open the UltraTax install directory (for example, C:\WinCSI) and browse to the UT20DATA folder.
  8. Locate and right-click on the CltList.WT0 file.
  9. Choose Copy.
  10. Browse to the C:\ConversionData folder, right-click in an empty space and choose Paste.

Open C:\ConversionData to view the files that have been backed up. A valid UltraTax backup contains one folder for each tax type. Inside the ConversionData folder, there is a file named CltList.WT0. Include all files generated by the backup process in order to prevent any delays in the conversion process.

The main purpose of this conversion is to get your data ready for the following tax year. Therefore, viewing a Form 1040 won't display the same results that had been filed. The conversion is very limited and includes only the basic information in the following PDF document.

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