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@qbteachmt wrote:

When customers pay us, that is Revenue. It doesn't matter if I justify it as Mileage or Hours or whatever. It's just part of Gross Revenue.

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Not true.  "Reimburse" implies an Accountable Plan.  If that is the case, the contractor should NOT report it as income (and in turn, does not report the expense).

I suspect that would disqualify the Standard Mileage Rate, so Actual Expenses would need to be used.