Just a comment; deposits/checks clearing or not doesn't relate to the income. That's just banking monitoring. The income is theirs (available), even if they put the check into a drawer and only make deposits once a month. Or, they keep cash in the back room and only make bank deposits when it gets to be a bit much. The same is true for their spending; don't rely on bank statements for the expense date unless everything is an electronic transaction. I can pay someone in cash out of petty cash, then later, refill petty cash and note this as the date of that expense and not be managing petty cash at all (I've seen this often). Or, mail a check, wait for the statement, use the statement date (via QB banking import) which has nothing to do when I incurred the expense; it is when my supplier finally made their deposit.