Setting up employees with multiple state taxes in EasyACCT

Down below we'll go over how you can set up an employee working in multiple states in the program.

How to set up employees working in multiple states

1. Go to Batch Payroll, Update Company Files, Company Information.
2. Select SUTA Rates/Limits.
   • Enter the two-digit ZIP code. Enter the assigned SUTA rate for the company.
   • Enter the Company's ID number for state filing purposes.
   • Repeat for each state where SUTA will be payable.  
3. Go to the Employee Information, Wage/Withholding tab.
   • Set up a GP item representing the resident state (For example, AZ).
     • Select the correct Form W-2 boxes, federal taxes, and applicable state and local tax codes for the resident state.
   • Set up a GP item for the second state.
     • Select the correct Form W-2 boxes, federal taxes, and  applicable state and local tax codes for the second state.
     • In the * column next to the State column enter a number corresponding to the next available WH item (For example, WH1).
     • In the WH field indicated in the * column (WH1), enter the description for the second state's tax (For example, KSTAX).

How to enter employees working in one state and subject to multiple state taxes

1. Go to Employee Information and switch to the Wage/Withholding tab.
   • Set up a GP item representing the first state (For example, AZ).
     • Select the correct Form W-2 Boxes, federal taxes, and applicable state and local tax codes for withholding.
   • Set up a GP item for the second state (For example, KS).
     • GP State2 is used only to calculate the state withholding required for the second state.
     • Don't select any W-2 codes, FWT, FICA or FUTA boxes.
     • Only enter the State code for withholding for the second state.
     • In the * column next to the State column enter a number corresponding to the next available WH item (For example, WH1).
2. In the WH field indicated in the * column (WH1), enter the description for the second state's tax (For example, KSTAX).
3. Set up another WH field to use as an offset to the second state wages entered for GP item assigned to State2.