How to electronically file Texas SUTA

EasyACCT can create the MMREF-1 to E-file the TX SUTA form TX C-3.

• The state of Texas requires all employers to report Unemployment Insurance wages and pay their quarterly taxes electronically.
• The Printed Employer's Quarterly Report (C-3) option is only authorized for use by employers who have approved hardship waivers on file with the Commission.
• You will need to download and install the QuickFile program from the Texas Workforce Commission.
  • QuickFile is an online wage reporting system for uploading electronic files to the state of Texas.
  • It transfers wage data in the ICESA, MMREF-1, comma-delimited or fixed-length formats.
  • EasyACCT creates the TXT file using the MMREF-1 format.

CREATING THE E-FILE:

1. Go to Print Reports > Tax Reports > select Special SUTA Reports > Select TX.
2. Click Print > Begin Printing.
3. Review the information in the C-3 preview screen for accuracy.
   • Click on the Preparer button on the right side of this screen to fill out the Preparer information before creating the MMREF-1.
4. Click the MMREF-1 button in the upper right corner.
5. The program creates a TXT file and prompts for a destination.
   • The default destination creates a sub folder EF under the data path of the current company data.
     • Example: C:\EASYWDATA\EFTXQ123XYZ.TXT, where TX=Texas, Q1=Quarter 1, 23=Year 2023, XYZ= 3 digit Company ID.
6. Click OK to accept the default destination or change it to a path of your choice before clicking OK .

E-filing the TX SUTA

1. Open the QuickFile 5 program downloaded from the state.
2. Select the format for MMREF-1.
3. Click on Find and Select File.
   • Locate the file saved in Step 5 above.
4. Click on the Validate button.
   • Any errors will be identified and must be cured before sending.
   • Note! 
     • A Record errors refer to the Preparer information as entered in Step 3 above.
       • The Preparer EIN is entered in the Preparer Information screen.
     • E Record errors refer to the Employer Information.
       • The TX SUTA ID is entered in the SUTA Rates and Limits button in the EasyACCT Company Information Screen.
     • S Record errors refer to the Employee data.
5. If there are no errors Step 3 appears to Continue to upload the file.