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Troubleshooting MS diagnostic ref. 34940 - Valid address required

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Troubleshooting MS diagnostic ref. 34940 - Valid address required

The following critical diagnostic is generating in Lacerte:

e-file:  Each employer or payer on Form 80-107 must have a valid address entered.  Street Address, City, State and ZIP code are required fields for US addresses. Street Addresses and Country are required for foreign addresses. (ref #34940)

Why is this diagnostic generating?

Since tax year 2012, Form 80-107 is an Income / Withholding Tax Schedule. In prior years, it was specifically for W-2 income only. Mississippi requires that all income, regardless of source, be reported on this form. Addresses for W-2s, 1099s and K-1s must be reported on this form. 

To resolve this diagnostic, you need to make sure that each source of income listed on Form 80-107 has an address. Select each form type below for instructions on reviewing the address for that source of income.

  1. Go to Screen 10, Wages, Salaries, Tips.
  2. For each W-2, make sure the following fields are filled out:
    • Employer identification number (EIN)
    • (c) Name of employer
    • Street address
    • City / State / ZIP code (if a US employer)
    • Region / ZIP code / Country (if a foreign employer)
  1. Go to Screen 11, Interest Income
  2. Make sure you've entered the Name of Payer.
  3. Scroll down to the Additional Information section.
  4. Make sure the following fields are filled out:
    • Identification number (SSN or EIN)
    • Street address
    • City / State / ZIP code (if a US payer)
    • Region / ZIP code / Country (if a foreign payer)
  5. Repeat steps 1-4 for each 1099-INT.
  1. Go to Screen 12, Dividend Income
  2. Make sure you've entered the Name of Payer.
  3. Make sure the following fields are filled out:
    • Payer's federal identification number
    • Address
    • City / State / ZIP code 
  4. Repeat steps 1-3 for each 1099-DIV.
  1. Go to Screen 13.1, Pensions, IRAs.
  2. For each 1099-R, make sure the following fields are filled out:
    • Name of payer
    • Street address
    • City / State / ZIP code (if a US payer)
    • Region / ZIP code / Country (if a foreign payer)

Per the instructions for Form 80-100:

Do not include W-2Gs with your tax return. Gaming withholding cannot be claimed as a deduction on your tax return.

Gambling winnings reported on a W2G, 1099, or other informational return from Mississippi casinos are subject to a three percent (3%) non-refundable income tax. The casinos withhold the tax at the time of payout. The amount withheld is non-refundable to the taxpayer. Section 27- 7-901 of the Mississippi Code provides that the amount of winnings reported on W2G, 1099 or other informational return from Mississippi casinos aren't included in Mississippi income, and no income tax credit is allowed for the amount of withholding. A nonresident taxpayer with only Mississippi gambling winnings or losses shouldn't file a Mississippi tax return. The document provided by the casino is considered the income tax return for this type of Mississippi income and therefore is proof that the tax was paid to Mississippi

  1. Go to Screen 14.1 SS Benefits, Alimony, Miscellaneous Inc.
  2. Select the applicable 1099-MISC payer from the left navigation menu.
  3. For each 1099-MISC, make sure the following fields are filled out:
    • Name of payer
    • Street address
    • City / State / ZIP code (if a US employer)
    • Region / ZIP code / Country (if a foreign employer)
    • Federal identification number
  1. Go to Screen 14.2 State Tax Refunds, Unemployment Comp.
  2. For each 1099-G, make sure the following fields are filled out:
    • Name of payer
    • Identification number
    • Address
    • City
    • State
    • Zip code
  1. Go to Screen 20, Passthrough K-1's.
  2. Scroll down to the bottom of the lower-left Sections list and choose the applicable section for the Schedule K-1:
    •  Partnership Address
    • S-Corporation Address
    • Estate or Trust Address
  3. Make sure the following fields are filled out:
    • Street
    • City
    • State
    • ZIP code
  4. Repeat steps 1-3 for each Schedule K-1.
 

If the diagnostic is still generating, check the Form 80-107 for any boxes without an address to ensure that you didn't miss any.

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