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The table below is a listing of all possible company data files.
- A company's files will end with the same 3-digit file extension, which corresponds to the Company ID. For example, all files for a company with the ID AAA will end in .AAA (For example, genled.aaa, empl.aaa, and so on).
- A company's files will vary based on what modules you use for that company. For example, if you don't use the Accounts Receivable module, most (or all) of the A/R files won't be present for that company.
Abbreviations key in the Table:
AMT = Amortization
AR = Accounts Receivables
AP = Accounts Payables
BR = Bank Reconciliation
DPR = Depreciation
EFT = Electronic Funds Transfer
PR = Payroll
WU = Write Up
List of Data Files
File Name |
Purpose |
Module |
A41xxxxx |
User Report Selections |
AR |
A4Bxxxxx |
User Report Selections |
BR |
A4Exxxxx |
User Report Selections |
EFT |
A4Gxxxxx |
User Report Selections |
WU |
A4Pxxxxx |
User Report Selections |
PR |
ADRDAT |
Depreciation assets |
DPR |
ADRDATX |
Index to assets |
DPR |
Amxxxxxx |
Amortization schedule |
AMT |
AORDER |
Customer information for automatic transactions |
AR |
AORDERX |
Index to customer information for automatic transactions |
AR |
AORDITM |
Individual line items for automatic transactions |
AR |
AORDITMX |
Index to automatic transactions |
AR |
APCHKS |
Check transactions |
AP |
APCHKSX |
Index to check transactions |
AP |
APDIST |
Account distribution for invoices |
AP |
APDISTX |
Index for account distribution |
AP |
APJE## |
Distribution of payables activity to the general ledger |
AP, WU |
APPOPS |
Product purchase summary |
AP |
APPOPSX |
Index to product purchase summary |
AP |
APTRAN |
Invoice transactions |
AP |
APTRANX |
Index to invoice transactions |
AP |
ARDIST |
Transaction types |
AR |
ARDISTX |
Index to transaction types |
AR |
ARJE## |
Distribution of AR activity to general ledger |
AR, WU |
ARPSRS |
Product sales and returns summary |
AR |
ARPSRSX |
Index to sales and returns summary |
AR |
AUTOINV |
Automatic transactions |
AP |
AUTOINVX |
Index to automatic transactions |
AP |
AUTOTR## |
Automatic entries posted by the general ledger |
WU |
B1AXXXXX |
User Report Selections |
AP |
CASH## |
Sales journal entries |
WU |
CASHTR## |
Sales journal entries posted by the general ledger |
WU |
CASHX## |
Index to the sales journal entries |
WU |
CBAxxxxx |
Current bank transactions |
BR |
CBILL |
Company billing information |
WU |
CBOxxxxx |
Current book transactions |
BR |
CC |
Computed checks (through Batch Payroll module) |
PR |
CCX |
Index to computed checks |
PR |
COMPANY |
General company information |
ALL |
COMPANY2 |
Additional company information |
ALL |
CUST |
Customer information |
AR |
CUSTNOTE |
Customer notes |
AR |
CUSTNOTX |
Index to customer notes |
AR |
CUSTSHP |
Customer shipping address |
AR |
CUSTCHPX |
Index to customer shipping address |
AR |
CUSTX |
Index to customer information |
AR |
CSHJE |
Sales journal entry descriptions |
WU |
CWBILL |
Company billing information |
WU |
DEFAULTS |
Holds default methods and lives for assets set up in the Depreciation option |
DPR |
DRECX |
Index to deleted records |
ALL |
EMPL |
Employee payroll information |
WU, PR |
EMPLX |
Index to employee primary files |
WU, PR |
EZBANKS |
Bank file |
BR, PR WU, EFT |
EZBANKX |
Index to bank file |
BR, EFT, PR, WU |
FORMAT |
The financial report layout |
WU |
FORMATA |
Financial Report Templates |
WU |
FORMATAX |
Index to the Financial Statement Templates |
WU |
FORMATD |
Custom Financial Statements |
WU |
FORMATDX |
Index to the Custom Financial Statements |
WU |
GENLED |
Chart of accounts and the account balances |
ALL |
GENLEDX |
Index to the general ledger |
ALL |
GLGRAPH |
Data entered for graphic presentations |
WU |
GLTRAN## |
Transaction data file containing all the month's regular transactions. (The number of month is shown immediately after the name GLTRAN.) |
WU |
GROUP |
Asset group names |
DPR |
LAYOUT |
The automatic layout design |
WU |
LAYOUTA |
Financial Statement Templates |
WU |
LAYOUTD |
Custom Financial Statements |
WU |
Lexxxxxx |
Employee letters |
WU, PR |
LFxxxxxx |
Financial letters |
WU |
LVxxxxxx |
Vendor letters |
WU |
LOCATION |
Asset location descriptions |
DPR |
LTDAT |
Local tax IDs, descriptions, and codes |
PR, WU |
ORDER | Customer information for Transactions | AR |
ORDITM | Individual line items for AR transactions | AR |
OTDAT |
Other tax IDs, descriptions, and codes |
PR, WU |
PBAxxxxx |
Prior bank transactions |
BR |
PBILL |
Company billing information |
PR |
PBOxxxxx |
Prior book transactions |
BR |
POTERMS |
Purchasing Terms Codes |
WU |
PRDCOST | Products and Services Prices | AR |
PRJE## |
Payroll journal entry, the number of month is shown immediately after the name PRJE |
PR, WU |
PRMMDD## |
File imported from Batch Payroll that contains direct deposit advices |
EFT |
PRODCODE | Product and Services Codes | AR |
PRTRAN## |
Payroll transaction data file containing all of the month's payroll entries. (The number of months is shown immediately after the name PRTRAN.) |
PR, WU |
PRTRAX## |
Index to the monthly payroll file |
PR, WU |
RECJE |
Recurring journal entries |
WU |
R#xxxxxx |
Report selection files |
WU |
STDAT |
State tax Ids |
PR, WU |
SUTA |
SUTA rate information |
PR, WU |
TAXDATA |
Used for printing of tax forms (Depreciation only) |
DPR |
TAXFEDWH |
FICA and Federal Withholding tax deposit data |
PR |
TAXFUTA |
Federal Unemployment tax deposit data |
PR |
TAXLIST |
Used for printing of tax forms and transfers to tax programs (Depreciation only) |
DPR |
TAXSUTA |
State Unemployment tax deposit data |
PR |
TAXxxxOTH |
Other State Withholding tax deposit data |
PR |
TAXxxxLT |
Local Withholding tax deposit data |
PR |
TAXxxST |
State Withholding tax deposit data |
PR |
TR |
Transaction data file (through Batch Payroll module) |
PR |
TSxxxxxx |
Import/export file name |
ALL |
VENDOR |
Vendor information |
WU |
VENDORX |
Index to vendor files |
WU |
WCOMP |
Workman's compensation information |
PR |
WCOMPX |
Index to workman's compensation information |
PR |